5-Minute Presentation Planner

The 5-Minute Presentation Planner ensures that your presentation is purposeful and to the point. Use this to give a presentation to your team or the People required or for an informal discussion to make your point crystal clear and get your key points across.
How to Use this Tool

1. Define the goal of the Presentation, Keeping an End in Mind.
2. You need to know your audience's expectations from you, in another word you should know your audience's End In Mind. So Define the Audience.
3. Define Any Three most Important points keeping in mind the End OF The Presentation. Why Three? As we know the generel pshysic of an audience, they will not rememeber more than three points. This will also help you to be focussed n you could deliver more efficiently.
4. Define the purpose of the presentation, what you expect from the audience at the end of the presentation. Why they are present for the presentation. Do you want them to approve your project or change the procedure??
5. Plan the logistics. How many people will attend the Presentation and what are the materials required.

5-Minute Meeting Planner

The 5-Minute meeting Planner helps you to ensure that you have "end in mind" while conducting a meeting. Use a planner to note the goals and agenda of the meeting. Use your planner to get the consensus on the goals, set the agenda, record the decisions and also follow-up tasks.



Before the Meeting:

1. First and the foremost you need to decide the goals of the meeting. If you can't really define the Goals then there is no point conducting a meeting with your team. These goals which are define should be in Priority basis.

2. Inform your team about the goals of the meeting and how you would like to achieve. Please also clearify before the meeting is conducted if this meeting is for Disussion Session or is there anyone who is going to give a presentation on the same. Is there any Brainstorming?

3. Prepare logistics for the Meeting.

4. Set the agenda by the topic, people responsible and time alloted for each topic.



At The End Of the Meeting:



1. List together the decisions you have made in the end of the meeting.

2. Question yourself if you have achieved your goals at the end of the meeeting, If not then thinks as when,how and where you would accomplish it.

3. Define how you would like to take a follow up and who would be resposible for what work. Also never forget the deadlines that you have to meet.



We will discuss about 5-minute Presentation Planner in my next blog. You All are welcome to send in your comments on the same.

Habit 2---Begin With the End in Mind

To be a successful Manager you need to do two things:
1. Define Your Unique Contribution
2. Define Practical Outcome:Everywhere, Every Time
When I say Define Your Unique Contribution I meant that mostly all Managers around us are so busy doing the usual stuff of getting the job done that they really forget what is the exact purpose for getting the job done, these managers come under mediocre managers, If you wish to be a Manager different than the other managers then You will have to think out of the box. You need to have a purpose for getting that perticular job and also should know precisely as to what could be your contribution that no one else has given yet and how could you achieve it.
So you need to write done your contribution statement. Let your boss know about your intentions and your team and try to get their feedback on the same.
Then I said Define Practical Outcomes--Everywhere, Every time, to understand this we need to use a tool.
This tool is called as The 5-Minute planner
This tool will help a manager to to have a clear end in mind while initiating a project.
Use of this Tool
1. Define the purpose of the project with the business need for doing that project.
2. Define the desired results. these will be the specific outcome of the project and you can measure if project has been succcessful.
3. Define how project advancement with the organisations end in mind.
4. Define the Key Stockholders. These are the customers whose interest the project serves.what are your customers need and their end in mind.
5. Define the Key factors-- time,cost, or quality.
5. Define the budget and the available resources.

After this we have 5-minute meeting planner and also 5-minute presentation planner which will help us bring a project to a desired end.

Recruitment

I would like to share my experience as a recuiter---

Lets Know about the Second Habit of A MANAGER!!!

We have already read about the virtues of a PROACTIVE Manager, Now Lets us try and understand what could be the second habit that a MANAGER should incultivate in himself to be the Best manager.



Begin With An End In Mind



Lets take an example of US Navy Officer, In 1997 Michael Abrashoff, was assigned to command th USS Benfold--the lowest performing ship in the Pacific Fleet. He was looking forward for this assingment.



When he attended the "change in command" ceremony, the retiring captain turned to salute his crew, the crew booed him and the captain was sad and embarrased. Commander Abrashoff was shocked and that very moment he had a vision in his mind, He decided that the day he willl retire he would see his crew cheer for him as they all had a good experience working together. Noone will boo him. At that moment he didnt had a clue as to how would he achieve this, but he had a vision.



In two years Commander Abrashoff's ship became the best in the fleet, one hundred percent of the crew signed to serve again. And when he retired there was resounding cheers all around.



Commander Abrashoff "end in mind" made all the differnce.



An Effective Manager knows the Job and he shouls be clear with the contribution that he has to make in getting the job done. He knows the job well and how he will contribute to make a difference.


He would share it with his team and Boss to get their feedback and views. As a Manager, let your team and your Boss know about your intentions and then live by it.


Always as a Manager Analyse the Practical outcome---Everywhere and Every time!!!!



You need to have a planner to define the practical outcome of everything you do.



The Project Planner



This will help to have a clear "end in mind."

1. Define the Purpose of the Project. ( The Business reason for doing the project).


2. Define the Desired Results of the Project. ( this means as a manager you need to know the specific outcomes by which you will measure if the project is successful )


3. Define how the project advances the organization's end in mind. ( if you cannot answer this then, you might question the value of the project)


4. Define the Key Stakeholders. These are your Customers-Internal or External, whose interests the project serves, their need---Their End in mind.


5. Define Key Factors----time, cost or Quality.


6. Define the Budget and the available Resource.

Well, I guess this post would help us to think about the Ends in mind when we initiate any kind of Job. If we take small things that we do in our day to day lives, we will see that we all do certain things with an intention in mind that is An End to that work. Lets take a very small example a woman in home cooks food for everyone so that the family is fed quality food, remove starvation and happiness. Well we can just jot done points as to why a woman cooks in home----there are so many ends.

So I guess my friends, we all do have it inside us to know our ends. Lets begin to understand it more clearly and work on it to Become an Effective Manager.

For today this is all I have to say, I will soon write about other habits too. Till Then Cheers!!!!

The Seven Habits Of A Managers

Topic One: Quatations For Managers

This Blog is for all Managers on this Earth. Before even getting into Habits of a managers, Lets try and motivate ourselves to be an efficient Managers. These Quatation will help us in being a good managers and different than others around us.

"A good Leader brings result. A great leader writes a new story."

---Carlos Ghosn

"The secret to success is constancy to purpose."

---Benjamin Disraeli

"Great Minds have Purposes, others gaves wishes."

---Washington Irving

"The man who waits for a roast duck to fly into his mouth must wait a very, very long time."

---Chinese proverb

"You get what you measure for."

---Larry Bossidy

"In order for me to look good, everybody around me has to look good."

---Doris Drury

"I have one tool, my ears and that's it."

---Carlos Ghosn

"It doesnot require many words to speak the truth."

---Chief Joseph

"There is always a better way."

---Thomas Edison

"It is extraordinary how extraordinary the ordinary person is."

---George Will

"Happiness is the full use of your powers along lines of excellence."

---John F. Kennedy

"Keep your boss's boss off your boss's back."

---Fifth rule in success in Bisiness

"A meeting is no substitute for progress."

Van Roy's law

Now that we have read some of the remarkable wording from some remarkable people on this earth, lets just jest out the seven habit of a manager. We will deal with each Habits separately later.

The seven habits are as follows:

Habit One: Be Proactive

Habit Two: Begin with the end in Mind

Habit Three: Put First Things First

Habit Four: Think Win-Win

Habit Five: Seek first to Understand, Then to Be Undestood.

Habit Six: Synergize

Habit Seven: Sharpen The Saw

Topic Two: Be Proactive

Now its time to deal with each HABITS individually. If Someone wishes to be a Proactive Manager,He/She has to do these three things.

a) See Alternatives, Not Roadblocks

Well a Average Managers around us, will see only the roadblocks but, Effective Manager uses their "R" and "I" (Resourcefulness and Initiatives) to break through them.

b) Focus on What you can Influence

A Good Manager or an Effective Manager will focus their efforts on the things on which they can influence or do something about that thing rather than wasting their time worrying about the things on which they really can't influence or do anything about it.

c) Expand, Dont Limit, Your Resources

To break though Barriers To Results, there is a tool called, Hidden-Resource Finder Tool, which could be of help.This tool is mostly used by a Proactive Manager.You as an Proactive Manager can use this to initiate a project to think beyond the usual and to consider resources or capabilities you have.Use it to brainstorm ways to cut costs and save on limited resources.

How to use this Tool???

1. To start with write all the challenges you have to face to initiate a project in center.

2.Think of question that you have in your mind and write it down.

3. Brainstrom around all four resource categories.

Hidden Resource Questions

People:

• Who Could help Us?
• Who has interests or goals align to us?
• Whose views of this challenge is totally different then us?
• Who else could be brainstrom with?

Budget

• Lets Assume that the existence of entire organization depended on this project. What would we do to get the budget?
• No Budget? No approval? So who else we can talk to?
• What kind of business case we should make to persuade people to give us the budget.
• What partnerships could we form to get the budget?

Knowledge

• What we dont know that we need to know?
• Whom to ask to know what we need to know?
• What's the best and richest and most up to date source of information? How do get it?
• Inagine if these obstacles didnt exosts then how would we proceed?

Technology/Tools

• What tools and technology do we need?
• What tools or technology that we should access to?
• If given a choice, what technology we will use?
• Who has it? What's in it for them to provide us the use of it?

We all have heard of Kiran Mazumdar-Shaw, the business woman in India. Her success story is is a remarkable example of "R" and "I".

She returned to India in 1975, with a biotechnology degree from Australia. She couldnt get a job as she was a women. She started BIOCON India. She had to overcome many barriers to reach the success story.

No one would rent her a space, so she started her venture in a garage. Her friend helped with other paper works. No one would also lend her loan. On one of her friends Marriage celebration she had a luck with a banker, who helped her in getting a loan of $10,000. Thats how she started a Factory.

She also ran into labour-union issues. She sorted that out too and today she is a multi billionaire business women.

WE will deal with the next topic soon. till that time wish all you Managers a very Successful Life.